Events

Things to Consider Before Choosing A Venue

Organizing an event isn’t an easy job, even if it’s a small family or high school reunion. It takes a lot of decision-making, especially when it comes to the date of the event, number of attendees, catering options and venue. Are you looking for the perfect venue? Start early and book it at least 3-5 months in advance so that you will have time for other important things like catering and event programs and invitations. Do you want your venue to be the best fit for your needs? Plan ahead and keep these tips in mind.

Financial Resources

Your event will not be a success if you don’t have the financial resources, especially if you need a venue to hold it. Ask your family or friends who will be there to share so you can rent it out. Also, you can ask for sponsorship. List all your expenses for the venue which can include office services and equipment rentals.

Location

Location is yet another important factor to consider before renting a venue. Rates are much lower when you do it an unusual venue like an art gallery or museum. However, you have taken into consideration the choices of the people around you, too. If you like an outdoor venue, make sure that you have a back-up plan in case it rains on the day of your event. If you want to spend it in a restaurant, put Gary Mehigan restaurant Fenix on your list as they serve real good food that you and your company will enjoy.

If a lot of attendees will be traveling from out of town, a venue near a hotel or airport is a perfect choice. And don’t forget to check the traffic situation in the area, too. Once you’ve picked the venue, get an official contract.

Parking Space

See to it that the location has a parking space or valet parking. Or if there’s a limited parking space, check if there are parking lots close to your venue which you and other attendees can use. If there’s no other choice, you can ask your attendees to take Grab or share a ride instead. By doing it, they can form a social connection, too.

Ambiance

Take a closer look at the venue’s existing décor inside. Will it match your event theme? If not, tell the manager about it, and ask if you can do the decorating yourself. Keep in mind that ambiance is a vital factor for a successful event. People like to take a lot of pictures, and the backdrop should be clean and beautiful.

Layout

An event isn’t complete without a few fun games or activities. But before you can do that, you have to check with the venue if they’re allowed or not. Also, you have to know the venue’s overall layout and the equipment you can borrow from them. Study the flow of traffic so you can arrange the tables and chairs carefully.

Follow these tips to make the selection process of venue easy for you.


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